10+ Top Helpful Tools for Freelancers

by MyFreelancingLife
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People choose to freelance for a number of reasons—but most often, it is because they desire freedom:

  • The freedom to do what they love and what they’re good at

  • The freedom to work with the clients they choose

  • The freedom to work at their own pace and schedule

Freelancing, on the other hand, is not a bed of roses. Those who operate as freelancers are responsible for managing their own finances (including taxes), finding and closing their own projects (since their income is dependent on having enough work), and prioritizing their time appropriately. Being a successful freelancer, you must wear multiple hats. This can entail recruiting and managing others.

Today’s employment includes a growing number of freelancers. According to an Upwork estimate from 2018, 56.7 million Americans worked as independent contractors. About one-third of the workforce is represented by this group. Fortunately,   the industry has responded by offering powerful tools that freelancers can utilize to increase their productivity.

Most of our top recommendations for the finest tools for freelancers integrate with other well-known tools for freelancers, understanding the value of information available regardless of the tool you are currently using.

1. Google Calendar

Many consumers purchase a variety of Apple goods in order to take advantage of the seamless syncing between them. Google Calendar is the gold standard for calendar management for freelancers, especially now that they’ve released new features focused on business use cases, as most people have a Google account.

Google Calendar:

  • Alerts you before your appointment (you can choose how many minutes before)

  • Allows you to input the location and other relevant details of your meeting

  • Allows for rich formatting and hyperlinking so that you can share notes and presentations before the meeting

It is possible to view and manage many calendars simultaneously if you work as a virtual assistant for many clients using Google Calendar events that are shared with other team members.

2. Dropbox

Dropbox is a cloud storage software that is free to use with a set storage limit. You can invite more people to use Dropbox and install it on numerous devices to get more monthly storage space. You can also exchange files with your buddies. Depending on your specific requirements, you may also want to invest in more storage capacity.

Dropbox may be used on your computer as well as within its apps. By doing this, your online files will be immediately synced to your computer, allowing you to access them from anywhere.

3. Boomerang

When it comes to email management, Boomerang is a lifesaver. This program’s key selling point is its capacity to send emails at the most optimal times of the day. Weekends can be productive, but you don’t want your customers to expect a response from you in your “free” time. Instead, use Boomerang to write pending responses and send them at a later time.

As an added bonus, Boomerang lets you know if your emails have been opened, read, or clicked on while also setting up follow-ups that are automated. Boomerang has both free and premium versions, so you may choose what works best for you.

4. LegalZoom

When it comes to generating legal documents, engaging an attorney who is familiar with both your business and the local regulations is preferable than starting from scratch with free legal document templates (or bronze, perhaps).

LegalZoom charges $7.99/month for access to a template library. For an additional $31.25 each month, you can get attorney support, which comes in handy if you run into problems filling out LegalZoom’s templates. If your firm is brand new, LegalZoom can also assist with the creation of your company (and serve as your registered agent).

5. Canva

Canva is an easy-to-use graphic design tool that allows you to quickly create stunning designs. The best part about this program is that it doesn’t require any PC setup. Visit Canva to get started.

You can also use the Canva mobile app as an alternative. However, if you want to design quickly and easily, I recommend using it on a PC. Using the Canva mobile app for rapid designs will become second nature once you get used to it.

It’s completely free to use. However, Canva Pro, the premium edition, is available for a fee. It’s evident that Canva Pro offers more functionality than Canva for free. However, I can assure you that even with the free version of this software, you can create stunning graphics.

Canva has become linked with the concept of making stunning visuals without a background in graphic design because of social media influencer Guy Kawasaki’s investment in the firm.

6. PayPal

Getting paid via bank transfer can be expensive for freelancers who have clients in other countries, and the money may take a long time to arrive.

Most freelancers want to be paid via PayPal because it is the most convenient payment method. More than 200 countries accept it, 25 currencies can be stored on it, and it’s considered to be quite safe. PayPal is also incredibly adaptable: many online merchants accept it as a payment method.

However, as most freelancers are well aware, PayPal levies a hefty transaction fee as a cost of doing business, which may be quite discouraging. What’s the good news, though? These charges are deductible from your taxable income as a business expense!

7. Asana

Asana is a well-designed project management tool that comes packed with numerous functionalities to the point that it can be overwhelming at times. As a result, it’s best suited to smaller projects requiring teamwork (or when a client adds you to their instance of Asana). When it comes to managing your own projects, you’ll most likely want to utilize something else.

8. 1Password

Keeping track of all the websites and accounts you have might be a daunting task, but 1Password makes it simple by securely storing all your logins for the websites and services on this list of the best tools for freelancers. One further benefit of utilizing 1Password is that when you’re ready to utilize a given username/password combination, it will immediately bring it up in 1Password for you.

9. Proposify

With Proposify’s enormous library of gorgeous templates, you can produce amazing proposals in half the time it normally takes. With Proposify’s tools, you have full control over the typography and layout of your proposals, as well as the ability to add snippets that you may reuse over and over again.

Proposals created using this software are responsive, meaning they look good on a variety of devices. Make your proposal more appealing by include video. Proposify integrates with a slew of other great tools for freelancers, including those on this list. It also tells you whether or not your proposal was accepted by the client and for how long they looked at it.

10. Grammarly

Grammarly is the most cost-effective grammar checker on the market. Even if you’re not a writer, you still want to make sure that you come across as articulate in client emails, personal social media, your freelance portfolio website, and so on, so it’s difficult to imagine a freelancer who wouldn’t benefit from using Grammarly.

Correcting grammatical problems like subject-verb agreement, punctuation, and modifier placement is easy with Grammarly, which can even identify correctly spelled words when they are used incorrectly. When you use Grammarly, you’ll never be left in the dark regarding why a correction was made, which will help you improve your writing skills over time.

If you’re working with other writers, it also has a plagiarism checking tool that may come in handy.

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